Migrating from Another Platform

Switching to Crafted Call from Submittable, CaFÉ, EntryThingy, ArtCall.org, CallForEntry, spreadsheets, or a homegrown system? Crafted Call supports migration from common exports, but the exact path depends on the source platform, export format, record volume, image access, and data quality.

You do not have to choose between historical submission data and a modern platform. Start with an export from your current system, then preview what can be mapped before anything goes live.

What's included

What can usually be migrated when the source export includes it:

• Call details — titles, descriptions, deadlines, pricing, eligibility rules
• Artist records — names, emails, submission history, and profile data
• Submissions and artwork metadata — titles, media, dimensions, prices, and statements
• Images or files — when the export includes accessible image URLs or files
• Jury results — scores, decisions, or rankings where they are included in the source export
• Exhibition records — accepted works and basic exhibition details where available

Some settings, email templates, eligibility logic, and custom workflows may need to be rebuilt manually because each platform exports data differently.

What we need from you

CSV is the easiest starting point. Depending on the platform, useful migration materials may include:

• Excel/XLSX exports
• JSON or SQL dumps
• API access to your current platform (if your current vendor supports it)
• Screenshots or PDFs of settings we can rebuild manually, such as custom form fields or email templates

If you're not sure what to export, schedule a migration call and we'll walk you through exactly which buttons to click in your existing platform.

How it works

1. Confirm scope. Tell us what platform you're on, how many calls and submissions you have, and whether you need active calls, history, or both.
2. Export your data. Most platforms have CSV or spreadsheet exports. If yours does not, we can help identify the next-best export.
3. Preview the import. Review field mappings, row counts, and any missing or unmapped data before committing.
4. Import and verify. Import into Crafted Call, spot-check records, and confirm that the data is usable for your team.
5. Go live. Publish new calls from Crafted Call once your team is comfortable with the migrated records.