Editing & Withdrawing Your Submission | Submissions | Crafted Call
Editing & Withdrawing Your Submission
ArtistsUpdated Jun 10, 2026
Changed your mind about an image, spotted a typo in your statement, or need to pull a piece entirely? You have control over your submission right up until the call's deadline. This guide walks you through editing your work after you've submitted it and, when you need to, withdrawing it completely.
Editing a Submission After You've Submitted
On Crafted Call, you can keep refining your submission after you send it — there's no lock the moment you pay. As long as the call is still open, you're free to swap images, polish your statement, and update the details.
How to edit
Log in and go to your Dashboard.
Open My Submissions and click the submission you want to change.
On the submission detail page, look for the edit window banner near the top. While the call is open, it reads "You can edit this submission until [date]."
Click Edit Submission.
You'll reopen the same submission form you used originally. Step through it, update what you need, and save.
Tip: The same Edit Submission button also appears in the actions panel on the right side of the submission detail page.
What you can change
When you reopen a submission for editing, you can update:
Images — replace, re-order, or upload new photos of your work
Title and details — the artwork title, medium, dimensions, and other fields the call asks for
Your artist statement and any other written responses
In short, you can revise the same fields you filled in when you first applied.
Until when?
You can edit a submission while both of these are true:
The call is still open — editing is allowed up until the call's submission deadline (cutoff). Once that date and time passes, editing locks automatically.
Your submission is in an editable state — typically Draft or Submitted.
When the deadline passes, the banner changes to "Editing locked — deadline has passed," and your submission moves into the gallery's review queue. After that point you can no longer make changes yourself.
Note: Paying your entry fee does not lock your submission. There's no separate "final submit" attestation to check off — your work stays editable until the call's cutoff, fee or no fee.
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Tip: If you notice a problem after the deadline has passed, reach out to the gallery directly. They may be able to help, but changes after the cutoff are at their discretion.
Withdrawing a Submission
Withdrawing is different from editing — it removes your piece from consideration entirely. This is the right move when you want to pull your work from a call before the decisions are made.
Before you start
Withdrawing is only available when the gallery has enabled withdrawals for that call. If you don't see a withdrawal option, the organizer hasn't turned it on — contact them directly if you need to pull your entry.
You can withdraw your own submission when all of these are true:
The gallery allows withdrawals for the call.
The withdrawal window is still open (galleries may set a withdrawal cutoff; otherwise it follows the call deadline).
Your submission is in a withdrawable state — generally Submitted or Pending Payment.
Note: Once a piece has been accepted, you can't withdraw it on your own. Accepted work requires the gallery's agreement to remove, so please message the organizer instead.
How to withdraw
Open the submission from My Submissions in your Dashboard.
Find the Withdrawal policy panel in the actions area. It shows the date withdrawals are allowed until.
Click Withdraw Submission.
Confirm when prompted. You can add a short reason for the gallery.
If the Withdraw Submission button is greyed out, withdrawals aren't currently available for that submission — usually because the window has closed or the status no longer qualifies.
What Happens to Your Entry Fee
If you withdraw a submission that you'd already paid an entry fee for, Crafted Call doesn't charge your card back automatically. Instead, the system issues you a withdrawal coupon:
It's worth the full amount of the entry fee you paid.
It applies to a future submission fee at the same gallery that ran the call.
It's single-use and is valid for one year from the date you withdraw.
We email the coupon code to you, and you can also find it with your account's coupons.
Note: A withdrawal coupon is a credit toward a future entry, not a cash refund to your original payment method. If you specifically need a refund rather than a coupon — or your situation isn't covered above — contact the gallery, as refund decisions are up to the organizer.
If the call was free (no entry fee), there's nothing to refund and no coupon is issued.
Resubmitting
Withdrawing removes the piece from that call, but it doesn't bar you from the call. If the call is still open and you'd like to re-enter — for example, with revised images — you can start a new submission, subject to the call's limit on how many entries each artist may have. Apply your withdrawal coupon at checkout to put your earlier fee toward the new entry.
FAQs
Can I edit after I pay?
Yes. Paying your fee doesn't lock anything. You can keep editing until the call's deadline.
I edited my submission — does the gallery have to re-review it?
Your edits update the submission in place. While the call is open and your status is editable, the gallery sees your latest version when they review.
The deadline passed and I have a typo. What now?
Editing is locked once the deadline passes. Contact the gallery — they may be able to assist, but it's at their discretion.
I don't see a withdraw option.
The gallery hasn't enabled withdrawals for that call, or your submission's status/timing no longer qualifies. Message the organizer to pull your entry.
